The Llamapalooza Committee has begun its planning process, working to keep costs low, spirits high, and feet moving.
Every May, on the last weekend of school – and for some, their last weekend ever as a college student – the CC community looks forward to digging up their most magically mismatched outfits, body paint, glitter, and forgotten couches to dance barefoot to live music outside Worner.
Llamapalooza is one of the most anticipated and memorable events that occurs annually at CC, and every year it is orchestrated by a hard-working committee. Although Block 8 is still months away, the Llama Committee has been constructing the budget for about a block and a half.
For the upcoming Llama in May 2014, the Llama Committee is proposing $84,650 to cover the costs of security, audio visual equipment, and, most importantly, the musicians.
Although this seems like an exorbitant amount of money for one event, it’s less than the budgets have been in years past.
In 2012, the budget was $87,000.
One of the Llama co-chairs, senior Ada Sochanska, explained that while it is extremely difficult to try to keep the budget low, the committee is making every effort possible to cut back on costs.
There are certain expenses that are unavoidable, such as security, the stage, permits, and food for the staff members, she said.
Every year, the Llama Committee petitions the Colorado College Student Government for funding, but this year in particular, they are being sure to be detail-oriented and organized.
The process is actually more formal for any group seeking funding, and it was the same procedure that PlayHard Productions went through to get money for Ice Age.
The changes in formality may be for the better, but it has extended the planning phase of Llama for the Committee. They have had to dedicate a lot more time to consider their financial sources.
Rochelle Mason and Bethany Grubbs from the Campus Activities Office fully support Llamapalooza, and are included in determining the budget.
“My goal is to give them as much creative freedom as possible,” Grubbs said, “as well as the educational experience of building a budget, laying down the logistics of the festival, and executing their plan. That said, because the event has such high visibility and budget, sometimes we need to step in and make decisions without their input.”
Grubbs also emphasized her attention to keeping the budget low, and primarily does so by analyzing the budgets from previous years to see where to make cuts.
“When we look at the budget as a whole,” Grubbs said. “We are simply trying to be good stewards of the College’s resources while putting on a quality show worthy of the investment.”
Sochanska and her two co-chairs, seniors Olivia Coble and Thammana Vasan, are appreciative of not only Grubbs and Mason’s contributions, but also the generosity of Dean Mike Edmonds, who has agreed to contribute roughly $15,000 in contingency funds to the event.
The Llama Committee now has more money to spend on tickets, posters, wristbands, and apparel.
“Basically what we’re striving for this year is to be of a more community-wide event,” Sochanska said.
For the first time, Llama has arranged sponsorships from various groups and clubs in the community. Groups can sponsor Llama at varying levels of commitment, as delineated in the Llama Committee’s budget proposal.
For example, for $50, a group can get their name on this year’s shirt, for $300 they can announce a student-band, and for $1,000 they can get their picture taken with one of the non-school bands.
The Committee hopes that this will not only bolster the event financially, but also be a method of including more of the CC community. The idea is that the committee will plan the entire event, but the college will come together to execute it.
However, the largest portion of the budget is dedicated to the musical talent, especially after taking into consideration the transportation and accommodations necessary to even get the artists here.
And while the performers haven’t been chosen yet, Sochanska says to “be prepared for anything.”